MINUTES OF THE MEETING HELD BY PROJECT MEMBERS FROM THE DEPARTMENT OF OCCUPATION SAFETY AND HEALTH TO DISCUSS THE PROJECT OF HOW TO DESIGN, BUILD, INSTALL AND COMMISSION A NEW REMOTE INSTRUMENT ENCLOSURE FOR HEXXON PETROLEUM PLANT PHASE 2 EXPANSIONS; AS HELD ON 18TH MAY 2013 1PM-3PM AT SINGAPORE POLYTECHNIC ROOM 9

Author: Iloka Benneth Chiemelie 

Published: 1/15/2014

AGENDA:

1.      Form a team and design tasks.

2.      Project scope discussion.

3.      Project time frame and schedule planning.

4.      Budget planning and cost breakdown for entire project.

5.      Occupational safety and health discussion.

6.      Quality plan, quality control via project process discussion.

7.      Risk assessment discussion.

ATTENDANCE

Present:

1.      Easaiya

2.      2.Tan CheeHooi

3.      3.Lim Yong Kwang

4.      4.Terence Seah

5.      5.Tan Chee Siang

6.      6.Siva

Absent:

Nil

OPENING

The meeting was declared open at 1pm, following the full presence of the members.

PROJECT MANAGER’S OPENING REMARK

The welcome address was presented by the project manager, Mr.Esaiya, in which he appreciation the efforts made by members to attend the meeting and acknowledge them that the outcome of the meeting will enhance their understanding of the project as well as help build a solid foundation from which the project will be developed.

INTRODUCTIONS

Following the opening remark, the members where given an opportunity to introduce themselves in order to ensure that all member familiarizes his or herself with the people he or she will be working with for the course of the project.

MINUTES OF PREVIOUS MEETING

This matter was set aside since this is the first meeting

BUSINESS ARISING FROM THE MINUTES

This matter was set aside since this is the first meeting

BUSINESS OF THE DAY

The business of the day was introduced by the chairman as to discuss how to undertake the project of how to design, build, install and commission a new remote instrument enclosure for hexxon petroleum plant phase 2 expansions

AOB

1.      Each member was given one hour tocome up with brief idea for each task, and the project member requested each member to present his or her own idea after the designated one hour period.

2.      Project Manager asked Mr. Tan Chee Siang to brief about the Occupational Safety and Health plan.

3.      Project Manager presented an address on the project scope as to design, build and installation, commissioning of new Remote Instrument Equipment to be installed at Hexxon project.

4.      Project Manager asked Mr. Lim Yong Kwang to brief present planning and scheduling. Mr. Lim said that the project will start from 1 June 2013 until 30 June 2014 for duration 1 year. Project Manager assigned Mr. Lim 3 weeks to study the excavation work.

5.      For budget planning and cost breakdown of entire project discussion, Project Manager asked Mr. Tan CheeHooi to explain the budget for this entire cost, and the estimation was around 6 million after brief calculation. Project Manager suggested that the contingency budget should be around 10%, and contingency profit around 30% .Mr. Tan CheeHooi agreed to submit breakdown details by next meeting.

6.      For Occupational Safety and Health discussion, Mr. Tan Chee Siang proposed the emergency plan, evacuation plan and permits to work. Proposal is accepted by everyone.

7.      Project Manager asked Mr. Terence to propose quality plan. He emphasised on the need to adhere with the latest and updated Standard of Procedure (SOP) for welding job. Besides that, procedure need to be follow is ISO standard, hire external 3rd party QA to ensure quality.

8.      For the risk assessment discussion, Mr. Siva analysed major risk for our project and explained how we mitigate our risk. Mr. Tan CheeHooi requested Mr.Siva to present these two issues in details for the next meeting.

9.      Project Manager proposed next meeting date and times is 20th May 2013 and 3pm to 5pm, Singapore Polytechnic Room 9.

ADJOURNMENT

Following the successful addressing of the issues related to developing the project, all other matters were adjounrned till next meeting and the project manager reminded the members of the need to make available all the task that they were given or at least an update on the task by the next meeting.

CLOSING

Following an exhaustion of the agenda, the project manager thanked every member once more for attending the meeting, and reminded that the meeting is very important in order to ensure that the project meets the expected objective for which it is being designed. On that note, the meeting closed at 5pm.